Cleveland Heights – University Heights Library Board meeting highlights 1-23-2017

JANUARY 23, 2017

  • Organizational updates
  • Security issues
  • Fiscal officer’s report
  • Marketing and community relations
  • Grants awarded to Heights Libraries
  • Emergency preparedness

Board members Ron Holland, Susan Beatty, Max Gerboc, Chris Mentrek, Suzann Moskowitz, and Jim Roosa were present. Abby Botnick was absent. The meeting was held from 6:30 to 7:28 p.m.

Organizational updates

New board member Max Gerboc took an oath of office. The slate of officers and committee assignments was affirmed, with the new president of the library board being Ron Holland. Abby Botnik will be vice president and Chris Mentrek, secretary. The three committees of the board are operations, planning and external relations, and personnel. Committee chairs are Abby Botnick, Chris Mentrek, and James Roosa, respectively. Susan Beatty and Max Gerboc are assigned to the operations committee; Susan Beatty and Suzann Moskowitz, to the planning and external relations committee; and Max Gerboc and Suzann Moskowitz, to the personnel committee.

In addition to the slate of officers and committee assignments, Deborah Herrmann was reappointed fiscal officer with a bond in the amount of $300,000. Herrmann took an oath of office for this appointment. Amy Gerson will be reappointed deputy fiscal officer with a bond in the amount of $100,000. A bond in the amount of $100,000 was affirmed for Library Director Nancy Levin.

Security issues

Kevin Echols, security supervisor, provided an annual update of the incident reports for security at the libraries. He reported that the number of incidents before 3 p.m. increased this year, comprising 21 percent of all incidents. There were 316 incidents in 2016; 600,000 people visited the library last year. Echols indicated that [library security has] a working relationship with school security and, on days of early dismissal, University Heights and Coventry Village libraries will have additional security officers.

Fiscal officer’s report

The library has used progressive investing practices that reflected that 2.2 percent of the library’s total funds were not invested at year-end. The general fund unencumbered balance at the end of the year was $7,656,585.06, and the building and repair fund has $622,579.96 unencumbered. It is projected that the library will not need another levy until 2024.

Marketing and community relations

A meeting was held on Feb. 2 to update the community on the University Heights Library construction progress and plans for the grounds.

In the last month, four volunteers provided 16 hours of service with the afterschool homework help and snack programs, at the welcome desk, and in the Nepali language class.

While overall Web stats declined in fourth quarter 2016, the number of visits to the research/database page rose 7 percent. A report was provided on the libraries three social media sites: Facebook "likes" rose a bit more than 2 percent; Instagram followers increased 10 percent, from 181 at the end of September to 197 at the end of December; and Twitter followers increased 3 percent, to 1,412.

What’s Going on @ Your Library, We Recommend and Techknowledge are the three e-newsletters sent out bimonthly and monthly. These e-newsletters provide information about upcoming library programs, news, new books, staff recommendations, computer class offerings and the latest technology blog from the technology trainers.

Grants awarded to Heights Libraries

Youth Services Librarian Jessica Robinson and former Special Projects Manager Beth Hatch won a grant from the State of Ohio Library Services and Technology Act (LSTA) to create a sound-recording studio in the teen room at the Lee Road Library. The LSTA funds, $7,393, will be combined with a $5,000 grant from the Friends of Heights Libraries to purchase equipment for sound editing and recording. The library will partner with Lake Erie Ink to teach a 12-week sound-recording course to teens.

Angelica George, youth services librarian at Noble Neighborhood Library, and her team were awarded a $3,640 LSTA grant to implement a young women’s engineering program in collaboration with Case Western Reserve University students.

Emergency preparedness

Library staff met in January with representatives of the schools, to start coordinating emergency procedures in case a large event would occur to necessitate evacuation or shelter in the city.

Next meeting

The next meetingof the library board of trustees will be Feb. 20.

LWV Observer: Khaliah Fisher-Grace.

These meeting summaries are abstracted from LWV observers’ written reports. The summaries have been edited and prepared by Anne McFarland, Charlene Morse, and Maryann Barnes. To receive email postings of full reports, send an email to or join through Google groups using “lwv-chuh observer reports” as a search phrase.

These reports contain member observation and selected highlights of public meetings and are not official statements of the Heights Chapter of the League of Women Voters of Greater Cleveland. This disclaimer must accompany any redistribution of these reports.

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Volume 10, Issue 3, Posted 11:30 AM, 03.01.2017